Career Opportunities

There are jobs – and there are careers. The Upstate Foundation gives you the chance to do the kind of work that is meaningful, the opportunity to challenge yourself and learn new skills, and the prospect of working alongside a team of talented and motivated people. 

Open positions – details below

  • Associate Director of Alumni for the College of Health Professions
  • Alumni Administrative Assistant
  • Administrative Assistant

Associate Director of Alumni for the College of Health Professions

Job summary

Under the supervision of the Associate Vice President for Development, Upstate Foundation, the Associate Director of Alumni will plan and implement an ongoing, comprehensive annual development effort among alumni, students, parents, faculty and friends of the College of Health Professions at Upstate Medical University. This will include direct mail, face-to-face solicitation, electronic solicitation, grant writing and grant administration, and donor stewardship. In addition to annual campaign fundraising, the successful candidate should have a solid understanding of moves management, including the cultivation, solicitation, and stewardship of major gift donors.

Additional responsibilities to include but not limited to

• Provide leadership and support to the board of directors. Recruit new members, promote participation and provide opportunities for board development. Ensure submission of annual tax reports and maintain currency of legal materials such as minutes and bylaws.
  • Manage and adhere to alumni association budgets.
  • Administer endowed student scholarships, an endowed lectureship, and others.
  • Steward major donors.
  • Maintain historical files for the alumni association, including master charts of scholarship recipients.
  • Develop and oversee a communications plan, to include: solicitation letters, a bi-annual newsletter, website content, e-mail, social media postings and other communications.
  • Plan and implement program-enhancing events for alumni. Work with college and university staff on events such as: annual white coat ceremony, student orientation, commencement and pre-commencement activities, continuing education events, and alumni gatherings.
  • Participate in Upstate Foundation activities as assigned.

Minimum qualifications

Bachelors degree and 2-3 years of relevant experience or equivalent combination of education and experience. Excellent communication, writing/editing, math, organizational skills. Valid drivers license and access to a vehicle for meetings with donors and prospects. Flexible work hours to attend special events and board meetings.

Preferred qualifications

Several years of experience in development, including annual fundraising and major gift fundraising. Knowledge of Raisers Edge and/or background in health care a plus.

Work days

Monday - Friday, 8:00 am - 4:00 pm.

Message to applicants

Flexible work hours to attend special events and board meetings.

Salary range

$65,000 - $85,000, DOE 

Recruitment office

Human Resources

Administrative Assistant

The Administrative Assistant will provide administrative support for the Upstate Foundation Operations team through positive customer service on the phone, in person, and through the mail. Duties include but are not limited to: generating letters, editing mailing lists, performing mail merges, creating and editing excel spreadsheets, reviewing documentation for accuracy and making any necessary corrections. Candidate will mail and track pledge payment reminders, provide event and campaign support, and provide data entry support for constituent records in Raiser’s Edge. Will also assist Senior Director of Operations as needed. 

Required qualifications

Associates degree and one year of secretarial/administrative experience required, or an equivalent combination of education and experience. Proficiency in Microsoft Office, excellent written/oral communication skills, customer service, organizational, interpersonal, proofreading and computer skills also required.

Work days

Monday-Friday, 8:00 am – 4:00 pm

Compensation

Commensurate with qualifications. Excellent benefits package.

To apply

For additional information and to apply for this position (Job # 77033) please go to Upstate’s Human Resources website: http://www.upstate.edu/hr/jobs/

Alumni Administrative Assistant

Summary

This part-time administrative position supports the activities of two Alumni Associations, for Upstate's Colleges of Health Professions and Nursing, each with its own Alumni Director and Board of Directors. The Alumni office is particularly focused on meeting fundraising goals through alumni engagement, board development, donor stewardship, scholarship administration, and student/faculty engagement. 

Responsibilities to include, but not limited to

  • Responsible for meeting minutes, meeting reminders, logistics, etc. Attend board meetings in absence of board secretary and take minutes.
  • Assist with scholarship administration and donor stewardship letters, invitations, applications, notifications, gathering student information, etc.
  • Website maintenance post stories/photos. Keep both websites up to date.
  • Assist with event preparations for white coat ceremonies, convocation, scholarship awards ceremonies, etc.
  • Assist with annual Call-In For Cancer fundraising event.
  • Attend and take photos at college and alumni events. Organize and maintain a filing system for alumni photos.
  • Update and maintain historical records of scholarship recipients.
  • Other duties as assigned.

Minimum qualifications

  • Associates degree
  • One year of secretarial/administrative experience required, or an equivalent combination of education and experience.
  • Proficiency in Microsoft Office
  • Excellent written/oral communication skills, customer service, organizational, interpersonal, proofreading and computer skills also required.

Preferred qualifications

  • Knowledge websites and/or Raiser's Edge a plus.

Work days

Tuesday - Friday, must be available to work between the hours of 8:30 am - 4:30 pm, occasional early evenings, two brief Saturday events.

To apply

For additional information and to apply for this position (Job # 76827) please click here for Upstate’s Human Resources website: http://www.upstate.edu/hr/jobs/