Career Opportunities

There are jobs – and there are careers. The Upstate Foundation gives you the chance to do the kind of work that is meaningful, the opportunity to challenge yourself and learn new skills, and the prospect of working alongside a team of talented and motivated people. 

Open positions – details below

  • Administrative Assistant - Upstate Golisano Children's Hospital Team
  • Administrative Assistant - Operations
  • Cash Receipts Associate

Administrative Assistant – Upstate Foundation/Upstate Golisano Children’s Hospital

Position overview

The Administrative Assistant will provide office support for the Upstate Foundation development staff responsible for fundraising for Upstate Golisano Children’s Hospital.

Responsibilities include

  • Providing clerical and organizational support to departmental campaigns, projects and special events
  • Point person for communicating with third party fundraising groups
  • Coordinate materials and communications to retailers during their fundraising campaigns
  • Manage event timelines, event registration spreadsheets
  • Coordinate event volunteers
  • Attend select events
  • Ccoordinate calendar activities, schedule meetings
  • Organize meeting materials
  • Order supplies and track inventory
  • Prepare tribute letters, and reports
  • Other duties as assigned.

Participation in other Upstate Foundation activities as requested.

Qualifications

Associate degree and 1 year related administrative experience, or 3 years of secretarial/administrative experience required, or combination of education and experience required.  Excellent communication, organizational and computer skills required, including Microsoft Outlook, Word and Excel.  Able to lift and carry up to 30 lbs.  Driver’s license and transportation required.

Hours

  • Monday – Friday, daytime
  • Requires some weekends and evenings

To apply or for more information: Visit Job #80821  

 

Administrative Assistant – Operations

The Administrative Assistant will provide administrative support for the Upstate Foundation Operations team through positive customer service on the phone, in person, and through the mail.

Responsibilities include but are not limited to:

  • Generating letters
  • Editing mailing lists, performing mail merges
  • Creating and editing excel spreadsheets
  • Reviewing documentation for accuracy and making any necessary corrections
  • Mail and track pledge payment reminders
  • Provide event and campaign support
  • Pprovide data entry support for constituent records in Raiser’s Edge
  • Assist Senior Director of Operations as needed.

Qualifications

  • Associates degree and one year of secretarial/administrative experience required, or an equivalent combination of education and experience.
  • Proficiency in Microsoft Office, excellent written/oral communication skills, customer service, organizational, interpersonal, proofreading and computer skills.

Hours

Monday – Friday, daytime

To apply or for more information:  Visit Job #77033

 

Cash Receipts Associate

We are looking for a Cash Receipts Associate with meticulous attention to detail. Prior experience with Blackbaud Raiser’s Edge or similar donor database is a plus. This position is responsible for providing support to the Development and Accounting departments through the maintenance of the donor database, Raiser’s Edge. This position will provide excellent customer service to internal and external stakeholders.

Duties to include but not limited to:

  • Processing and recording of all contributions in the Raiser’s Edge database

  • Responsible for importing gift information from multiple sources including daily cash deposits, online donations, gift-in-kind, direct mail solicitations as well as wire and stock donations

  • Generating key fundraising and accounting reports

  • Creating queries and exports to analyze data as requested

  • Managing data hygiene and other initiatives to improve data quality

  • Answer phones and interact with donors to provide information or answer specific donor concerns; resolve issues to ensure donor satisfaction

  • Assist with special events and projects as needed.

Qualifications

  • Associates degree and one year of secretarial/administrative experience required, or an equivalent combination of education and experience
  • Proficiency in Microsoft Office, excellent written/oral communication skills, customer service, organizational, interpersonal, proofreading and computer skills also required.
  • Ability to handle confidential and sensitive information with discretion.
  • Prior experience with Blackbaud Raiser’s Edge or similar database is a plus.

Hours

Monday – Friday, daytime 

To apply or for more information:  Visit Job #80207

 

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